SNEC Treasury Instructions and Procedures
BRAINTREE SDA CHURCH
TREASURY DEPARTMENT
Best Practice Policies - 2022
MEMO: TO ALL CHURCH TREASURERS
RE: Instructions Procedures:
→ Remittances are to be sent by the 10th of each month.
→ Tithe envelopes for the period being audited. The envelopes for each week should have a
printed tape from an adding machine and have the transaction receipt from the bank with
them. A rubber band around each week and one around each month is a good way to keep
them intact. The most suitable method of filing is in a shoe box or a larger box for larger
churches. Other methods are acceptable. One reason for this is because the envelopes only
need to be kept for four years after the audit. All other documents need to be kept for six
years, with the exception of monthly print outs which are considered the ledger these have
to be kept forever.
→ A copy of all bank statements is to be available. This includes savings statements from
all sources such as The Atlantic Union Conference Revolving Fund, etc. All of these
statements should be filed together in a binder or manila folder.
→ Paid bills, check book, and check copies. File all paid bills attached to a print out of the
check from the program. Paid bills need to have the check number and date on them. They
should be filed numerically by check number with the lowest number at the bottom in a
manila folder or binder. If a person is being reimbursed for more than one invoice there
needs to be an adding machine tape with the name of the person, the check number, and
date, attached with all receipts/invoices.
→ Bank reconciliation reports. The ledger/system needs to be reconciled with the bank
statement each month. Please print and put along in with the reports that are printed out at
the end of each month. In case of owning other assets (savings/investments accounts), they
need to be reconciled each time a statement is received, and the interest needs to be updated.
→ Month-end reports. The reports that are printed out at the end of each month.
→ Copies of Board Minutes. Please have available copies of church board minutes. Each
board meeting financial items are discussed and decisions made. The receipts confirm the
board decision.
We realize this might take a little extra time, but it is the Lord’s work and organization will make the work easier
MEMO: TO ALL CHURCH TREASURERS
RE: Procedures at a glance:
1 Confidentiality when handling tithe envelopes.
2 There should always be more than one person counting.
3 The treasury team should consist of at least three people: the treasurer and two assistant treasurers.
a. Counting tithe envelopes: tithe envelopes should be done with at least two people from the treasury team voted by Church
b. Loose offerings may be counted by deacons and/or deaconesses in the case of small
churches.
4 Pastors should not be signers on local church bank accounts.
5 There should be no more than two signers on the local church bank accounts.
6 Bank deposits should be made within 4 days of receiving church funds.
7 All local employees are to be paid through the payroll system from the Southern New England Conference. Any further questions please contact SNEC Treasurer’s Office.
8 No debit cards are to be used.
